Answers to Frequently Asked Questions

This page contains answers to questions frequently addressed to the Dunn Loring Village Homeowners Association (DLVHOA) Board of Directors. If there's a question that you'd like to have answered or would like to add a question that's not on the list below, send the question (along with the answer, if known) via email.

Disclosure Packet

To obtain a Property Owners Association Disclosure Packet, obtain the Request Form from the property manager by following this link.

What are my yearly assessments and when are they due?
What services do my assessments provide me?
Who makes up the board of directors?
Who do I contact regarding home improvements?
How do I request a property owners association disclosure package when I am selling my home?
What's the policy regarding the use of satellite dish antennas?
When is trash and recycling picked up?
What items can be included in the recycling pickup?
What items can not be included in the trash pickup?
Who do I contact regarding special trash pickups?
What can I do when someone parks in my parking spot?
Who do I call about commercial vehicles parked in Dunn Loring Village?
What's the policy regarding solicitors within Dunn Loring Village?
Who do I call to to report vandalism or other suspicious activity?
What do I do if I lose my mailbox key?

What are my yearly assessments and when are they due?

The Dunn Loring Village Homeowners Association assessment for 2013 has been set at $1,150 per unit.

The assessment may be paid semi-annually or annually:

Two Installments: Two semi-annual installments of $575 each due by February 1 and July 1, 2013.

One Installment: Owners may choose to make a single payment of $1,150 for the year which would be due by February 1, 2013.

Billing Statements: Semi-annual billing statements will be mailed approximately 2 weeks before the due dates to the address on file with the Association. While most HOA members receive these in the mail without incident, please contact the Property Manager at (703) 938-8761 or poa-management@cox.net if you have not received your statement in the mail one week before the due date. Additionally, please mark the semi-annual due dates on your calendar, as failure to receive the statement is not an acceptable reason for a waiver of the late charge.

After a 30-day grace period from the due dates listed above, a $35 late charge plus interest at the rate of 6% per annum is added to overdue accounts.

On-line payment options: If paying by mail, please use the tear off statement and the envelope provided. Note that the mailing address for payments is: Dunn Loring Village HOA; c/o POA Management, P. O. Box 105007, Atlanta, GA 30348-5007. Payments received at the Merrifield Post Office will be returned to sender. All other correspondence may still be sent to Merrifield.

Homeowners may pay on-line via the HOA website at www.dlvhoa.org Click the on-line payment option at the top of the home page and it will direct you to the Smartstreet website, the platform for making on-line payments. When accessing Smartstreet via the HOA website, the Dunn Loring Village HOA will automatically fill in as your HOA of choice. Homeowners may either pay by credit card (a $9.95 fee per transaction) or make one-time payments (no fee) or set up recurring payments (no fee). If setting up recurring payments, homeowners will need to create their own user name and password.

What services do my assessments provide me?

Assessments provide the following services:

Twice-weekly trash collection
Lawn care for the common areas
Upkeep of common areas (streets and sidewalks, tennis courts, playground areas and common area trees)
Snow removal from streets and parking lots
Street lights
Association administration
Common area liability insurance
Newsletters and other mailings

Who makes up the board of directors?

The DLVHOA board members are Dunn Loring Village homeowners who have volunteered to assist in running the Association. You are invited to contact any of the board members if you have any questions or comments about the neighborhood. You may also leave a message with the Association's management agent, POA Management Associates at 703-938-8761. If you have an interest in supporting the community by becoming a director, please let us know. Directors are elected at the general meeting each fall to one-year terms.

Who do I contact regarding home improvements?

If you plan on making changes or improvements to your home you will need to submit a written request to the DLVHOA Architectural Control Committee (ACC) for project approval.

The types of work covered include, but are not limited to: shed installation or replacement, fence installation or replacement, roof replacement, window replacement, shutter painting, replacement or removal, trim painting, siding painting or replacement; in short, anything related to the exterior appearance of the home.

Include in your request a description or diagram of the changes to be made, including color and location. This is necessary to ensure that the overall appearance of the community is consistent and attractive.

You may reach the ACC via email or by calling 703-938-8761. A blank Application Form for Exterior Modification can be downloaded and printed from this web site.

How do I request a property owners association disclosure package when I am selling my home?

Disclosure packet request forms are available on-line from the Association's property manager. Sellers may also contact the homeowners' association property manager at (703) 938-8761 or via poa-management@cox.net. The cost of a package varies depending on form (paper or electronic) and delivery requirements. By law, the manager has 14 days to provide a package; however, sellers can request an expedited package for an additional charge. An expedited package will be available within 5 business days after receipt of a properly completed request form.

What's the policy regarding the use of satellite dish antennas?

The installation and use of satellite dish or Direct TV antennas are permissible on private property within Dunn Loring Village subject to the following provisions:

A satellite dish or Direct TV antenna may only be mounted in the following locations:

On the rear exterior wall of a townhouse unit
On the rear section of the roof
Within the fenced rear yard of a property.

Placement of a satellite dish or Direct TV antenna on the rear section of the roof of a townhouse may not result in any part of the device encroaching within three (3) feet of an adjoining property or common area; nor extending beyond three (3) feet from the rear exterior wall of the house; and may not result in any part of the device extending more than one (1) foot beyond the height of the ridge line of the roof.

A satellite dish or Direct TV antenna may be placed within the fenced rear yard of a property as long as the total installed height of the device is less than six (6) feet above grade and the yard is completely fenced along its perimeter.

Satellite dishes or Direct TV antennas which are in poor repair or which are non-operational shall be repaired or removed by the homeowner so as to maintain the architectural quality of the Dunn Loring Village community. The DLVHOA ACC may issue notice of repair or removal to townhouse unit property owners whose satellite dishes or Direct TV antennas are unsightly due to deterioration or which may no longer be functional or repairable.

When are trash and recycling picked up?

The Dunn Loring Village trash collection and recycling program is summarized below.

Regular trash is collected every Tuesday and Friday (food waste trash must be placed out in sealed, rodent-proof, trash cans on the front curb by 6:00 am. All other non-food trash must be properly secured in bags and placed out on the curb by 6:00 am). The use of paper bags, grocery bags and flimsy white kitchen trash bags is discouraged due to rodents. Please use heavy-gauge, dark plastic bags.
Recycling collections are made every Friday.
Yard waste collections are made both Tuesdays and Fridays (bagged grass clippings, bagged leaves, bundled tree trimmings, and bagged or bundled brush).
All trash and recycling materials must be placed on the curb by 6:00 am. on the morning of the pick-up.

It is a violation of the Dunn Loring Village covenants as well as a disservice to neighbors to leave trash or special pick-up items out on the curb or in front of the house on days other than the pick-up day. This also presents a potential health hazard by attracting rodents and other pests into the community. To encourage resident compliance with the covenants, the Association may assess violators $50 for each occurrence of trash left out on days other than the pickup day. Please refer to the association's Policy Resolution 1991-1 for all of the specific guidelines.

What items can be included in the recycling pickup?

RECYCLING - YES

IN THE BIN or IN A CLEAR PLASTIC TRASH BAG or IN A BLUE PLASTIC RECYCLING BAG

PAPERS: Office paper, junk mail, magazines, catalogs, phone books, paperback and hardback books, paperboard used to make food packaging like cereal boxes, juice cartons, cardboard boxes, pizza boxes without grease, newspapers and ALL inserts
METALS: Aluminum cans, soup cans, aluminum foil, rinsed aluminum foil trays, empty aerosol cans, metal coat hangers
PLASTICS: ALL plastic bottles, jugs, or cups marked #1 – 7, rigid plastics, milk jugs, plastic coat hangers, wide-mouth plastic containers

RECYCLING - NO

The following items CANNOT be recycled:

No heavy metal pots and pans
No glassware/heat-resistant glass
No paper plates or napkins
No Styrofoam products or packing products
No light bulbs
No batteries
No ceramics
No clothing
No tires
No motor oil Containers
No plastic cutlery, forks, knives & spoons
No plastic food trays & cups
No wax coated cardboard

For a complete and extensive list of recyclable items visit the Fairfax County Government Department of Public Waste and Environment Services website.

Since the majority of yard waste in the community is related to the common area mowing, the following items will not be recycled but will be picked up at the curb by American Disposal if properly bagged or bundled as follows:

Bagged leaves
Bagged grass clippings
Hedge and tree trimmings only if individual limbs are less than 4 inches in diameter. They must be tied in small bundles or bags and may not exceed 4-feet in length.

Recycling service is provided by American Disposal Services (703) 368-0500.

What items cannot be included in the trash pickup?

The following items are not allowed for disposal in the regular trash or the special pickups. Dead animals, paint, stains, construction or remodeling materials, propane tanks, manure, tree stumps, mulch, sod, dirt, stones, rocks, cement, bricks, poisons, dangerous acids, caustics, explosives or other dangerous materials or items too large or too heavy to be loaded into collection vehicles safely by American Disposal Service workers. Even though technically the trash company can take dried latex paint cans, they will not stop to remove the tops off the cans to investigate so please plan accordingly.

If you are not sure if an item is allowed, call ADS at 703-368-0500. For a more complete listing of how to dispose of Household Hazardous Waste and for the hours of operation of the I-66 Transfer Station go to this link for County Trash and Recycling. A handy Guide to Household Hazardous Waste can also be downloaded and printed from this Web site.

Who do I contact to schedule special trash pickups?

Dunn Loring Village uses American Disposal Services (ADS) for all trash hauling. If you have a large item for the trash you will need to coordinate with ADS in advance by calling (703) 368-0500 to have this item picked up as a special pickup. Certain items are included in the HOA contract at no additional charge to the homeowner. They are: packing boxes of new residents; furniture; extra yard debris; mattresses; other large household items; ferrous metals/white goods such as stoves, refrigerators, washers, dryers, hot water tanks and other bulky metallic items.

All special pickups (which may not exceed two cubic yards in volume) will be collected at curbside on the 2nd trash collection day by appointment only and should be called into ADS at least 24 hours in advance. Appliances containing Freon must be certified Freon-free prior to removal.

Items scheduled for special pickup may not be put out on the curb for pickup until after dusk the day before the pickup day.

What can I do when someone parks in my reserved space?

Every home within the association has been assigned two reserved parking spaces. For security reasons they are identified by the lot number. All unreserved spaces are available on a first-come, first-served basis. If you have more than 2 cars for your residence, please be considerate of your neighbors and attempt to park your extra vehicles in less congested areas. Enforcement of RESERVED PARKING is the responsibility of the individual homeowner. If a vehicle is parked in your reserved space and the vehicle owner cannot be located after a reasonable effort has been made to do so, the homeowner or tenant has the right to authorize towing of the vehicle from the space. Dunn Loring Village Homeowners Association has a contract with Henry's Wrecker Service authorizing homeowners to tow out of their reserved space only. Contact them 24 hours a day at 703-698-8900 to make arrangements.

Who do I call about commercial vehicles parked in Dunn Loring Village?

With the exception of the VDOT owned portion of Grovemore Lane, no commercial vehicle shall be permitted to be kept on Dunn Loring Village property at anytime nor parked in Dunn Loring Village overnight. Commercial vehicles shall only be permitted to be parked inside Dunn Loring Village while picking up or delivering passengers or merchandise or during performance of a service within the community. Residents, who maintain a business office within Dunn Loring Village or use a commercial vehicle in the conduct of their business, shall not have any commercial vehicle associated with that business permitted to be parked at any time within the community.

For the purpose of enforcement of this policy, the definition of a commercial vehicle shall be a vehicle which is used in the conduct of a business or service and:

Has a rated carrying capacity of 1500 pounds or more, or
Regardless of capacity, displays advertising lettered thereon or is licensed as a "for hire" vehicle, or
Regardless of capacity, holds exposed tools or equipment on the vehicle including, but not limited to, ladders, tool boxes, traffic cones, pipes, construction materials and tools.

Exclusions:
Vehicles excluded from commercial designation shall be at the discretion of the Board of Directors and will generally include:

Vehicles with a rated carrying capacity not greater than 1500 pounds which are operated by public agency, or
Vehicles with a rated carrying capacity not greater than 1500 pounds used exclusively for transportation of persons to and from a school, place of religious worship, or activities related thereto.

Other non-commercial vehicles such as motor homes, camping trailers, boats, boat trailers, horse trailers or similar recreational equipment recognized as personal property and which are covered by other requirements in the Dunn Loring Village Restrictive Covenants.

What's the policy regarding solicitors within Dunn Loring Village?

Solicitation is not allowed in Dunn Loring Village. Signs are posted at each entrance to the community. Solicitors who disregard the posted signs are in violation of Chapters 31 and 34 of the Fairfax County Code and should be reported directly to the police. You should contact Fairfax County Police at 703-691-2131. Unfortunately, newspaper solicitors are exempt under the Code. Please note that it is against the County law for anyone to solicit after 8:00 p.m.

Who do I call to report vandalism or other suspicious activity?

If you witness vandalism, suspicious activity or other types of non-emergencies, please contact Fairfax County Police at 703-691-2131. For emergencies, call 911.

What do I do if I lose my mailbox key?

The post office maintains the mailboxes within Dunn Loring Village. If you lose your mailbox key or if the lock needs to be replaced or repaired contact the Vienna Post Office at 703-242-1393 to make arrangements.